The Gathering, Vodafone Ireland
Technical Production | Event Execution
Kick-Off Experience Vodafone Ireland
Worldspan, a full-service creative communications agency based in the UK, partnered with Vodafone Ireland to produce their annual Kick-Off meeting for 1,100 employees from retail stores, head office, and remote locations. The event aimed to celebrate the past year’s successes, foster interaction between different business departments, and unveil the new financial year strategy.
Value Delivered
AVCOM was brought on board to manage the technical production and event execution for this large-scale All Hands Meeting, spanning three distinct locations: The Atrium and Studio 5 at Vodafone HQ in Leopardstown and the Vodafone Retail Store in Dundrum Town Centre. The standout aspect of this event was the need for presenters to seamlessly interact and engage across all three venues, creating a unified experience despite the physical distance.
- The Atrium: As the central event location, the Atrium featured a large LED screen as the primary display and backdrop, supported by relay LED TVs for optimal audience viewing. Our video production team used a three-camera setup for recording and live streaming, providing dynamic coverage, while our audio experts ensured clear sound in the challenging atrium environment.
- Studio 5: Located on the 5th floor, Studio 5 was transformed into a news-style studio environment. Worldspan’s design used the venue’s existing stage and screens, while AVCOM enhanced the setup with accent lighting and ATOMIC structures to create a polished, visually engaging space. We positioned three remote cameras to capture and broadcast the news-style presentations, ensuring a professional, dynamic viewing experience for the audience.
- Vodafone Retail Store: During the meeting, we livestreamed from Vodafone’s newly refurbished flagship store in Dundrum Town Centre, creating an immersive experiential segment. AVCOM’s video team delivered a dynamic walkthrough as the presenter moved through different areas, highlighting the updated store layout, new branding, and enhanced customer touchpoints.
- Event Producer: An experienced event producer coordinated all elements across the three locations, ensuring flawless synchronisation. The producer’s expertise in project planning, particularly for technical aspects, helped overcome the challenges of managing multiple restricted environments, resulting in a seamless event experience.
- Event Photography: We provided a professional photographer to capture the event highlights and provide headshots for senior management, contributing valuable media assets for post-event use.
How AVCOM helped Vodafone Experience More
Working closely with Worldspan’s design and production teams, AVCOM delivered practical solutions for complex scenarios, ensuring smooth execution across all event locations. Our focus on collaboration and meticulous planning allowed us to meet—and exceed—the standards expected by both Worldspan and Vodafone Ireland, ensuring the brands were represented at the highest level.
“Just wanted to send a massive thank you to you and your team. You guys did a great job in a tight time frame and the end result was perfect. The client was really happy, they said it was the best all hands event they had, even with all the stress beforehand”
Worldspan
